Please read this agreement completely before creating an account.
By creating a TrackFIT member account, checking the required
acceptance box, and completing account verification, you confirm
that you have read, understood and voluntarily accepted this
agreement. If you are creating or authorizing an account for a
person under the age of eighteen, you additionally accept the
Parent/Guardian Consent set out in Section 4 on that person's
behalf. If you do not agree, do not create an account.
Contents
- Introduction and Acceptance
- Definitions
- Eligibility and Account Creation
- Parent/Guardian Consent for Minors
- Children's Privacy (COPPA)
- Information We Collect
- Performance, Motion and Biometric-Derived Data
- How We Use Information
- Rankings and Public Display
- Image, Video and Media Release
- How Information Is Shared
- Dashboards, Roles and Permissions
- Data Storage, Retention and Security
- Your Privacy Rights and Choices
- State Privacy Rights
- Account Roles and Free Membership
- Acceptable Use
- Intellectual Property
- Third-Party Services
- Communications and Consent to Contact
- Assumption of Risk
- Disclaimers
- Limitation of Liability
- Indemnification
- Dispute Resolution and Arbitration
- Governing Law
- Changes to This Agreement
- Termination
- Contact
- Electronic Records and Signature
- Final Acknowledgment
1
Introduction and Acceptance
This Member Agreement, Consent & Privacy Policy (this
"Agreement") is a binding agreement between
you and WITFL Holdings, Inc. and its affiliates, including the
World Indoor Track & Field League and the TrackFIT program
(together, "TrackFIT," "we," "us" or
"our"). It applies to your creation and use of
a free TrackFIT member account and your access to the TrackFIT
member platform, websites, dashboards, rankings, event
listings, and TrackFIT TV content (together, the
"Services").
By creating an account, checking the required acceptance box,
completing verification, or otherwise using the Services, you
agree to this Agreement in full. This Agreement includes the
consent, privacy, media-release, and dispute-resolution terms
below. Please read it carefully and keep a copy for your
records.
2
Definitions
Account Holder means the individual who creates
and controls a TrackFIT member account.
Member means any individual with a TrackFIT
account, including an athlete, parent, coach, fan, or sponsor.
Athlete means a member whose participation,
performance, results, or profile is recorded in the Services.
Minor means any individual under the age of
eighteen (18), or any individual who is treated as a minor under
the law of the individual's place of residence.
Parent or Guardian means a
person with legal authority to consent on behalf of a Minor.
Member Content means information, images,
selections, and preferences a member submits to the Services.
Performance Data means information described in
Section 7, including movement, motion-signature, timing, and
performance measurements produced through TrackFIT technology.
3
Eligibility and Account Creation
A TrackFIT member account is free to create. To create an
account, you must provide accurate account information,
including name, email address, date of birth, and state of
residence, and you must select a member role.
You must be at least thirteen (13) years of age to create your
own account. If you are between the ages of thirteen and
seventeen, you may only hold an account with the consent of a
Parent or Guardian, and by creating an account you represent
that such consent has been obtained. TrackFIT does not knowingly
permit children under the age of thirteen to create accounts.
You are responsible for the accuracy of the information you
provide, for maintaining the confidentiality of your login
credentials, and for all activity that occurs under your
account. You agree to notify TrackFIT promptly of any
unauthorized use of your account.
4
Parent/Guardian Consent for Minors
This Section applies whenever an account is created for, held by,
or used to record the participation of a Minor. If you are the
Parent or Guardian creating or authorizing the account, you
represent and warrant that you are the parent or legal guardian
of the Minor and that you have full authority to provide the
consents in this Agreement on the Minor's behalf.
By accepting this Agreement, the Parent or Guardian consents to:
- The creation and maintenance of a TrackFIT member account associated with the Minor.
- TrackFIT's collection, use, storage and processing of the Minor's account information as described in this Agreement.
- The collection and use of the Minor's Performance Data if the Minor participates in a TrackFIT-powered event.
- The capture and use of the Minor's image, likeness and video as described in Section 10, subject to the privacy controls described in this Agreement.
- The display of permitted public information, such as rankings, consistent with Sections 9 and 12.
A Parent or Guardian may review the Minor's information, request
correction or deletion, withdraw consent, or close the Minor's
account at any time by contacting TrackFIT as described in
Section 29. Withdrawal of consent will end further collection of
the Minor's information and, at the Parent or Guardian's request,
will result in deletion of the Minor's information except where
retention is required by law or for the limited purposes
described in Section 13.
The Parent or Guardian assumes responsibility for the Minor's use
of the Services and agrees to the assumption of risk, release,
and indemnification provisions of this Agreement on the Minor's
behalf, to the fullest extent permitted by law.
5
Children's Privacy (COPPA)
TrackFIT complies with the Children's Online Privacy Protection
Act (COPPA) and related regulations. TrackFIT does not knowingly
collect personal information from children under the age of
thirteen without verifiable parental consent, and the Services
are not directed to children under thirteen for the purpose of
independent account creation.
Where a Minor between thirteen and seventeen participates, the
collection of that Minor's information is conditioned on the
Parent or Guardian consent described in Section 4. A Parent or
Guardian may at any time refuse to permit further collection or
use of the Minor's information and may request its deletion.
If TrackFIT learns that it has collected personal information
from a child under thirteen without the required verifiable
parental consent, TrackFIT will take reasonable steps to delete
that information promptly. If you believe a child under thirteen
has provided information to TrackFIT, contact us using the
information in Section 29.
6
Information We Collect
TrackFIT collects the following categories of information:
Account Information
Name, email address, date of birth, state of residence, member
role, and, where provided, city, organization or school, and
profile details.
Member Content
Profile photos, preferences, role selections, followed athletes
or teams, and other information you choose to add to your
account.
Event and Participation Information
Registrations, attendance, event history, and related records
when you register for or participate in a TrackFIT event.
Performance Data
The movement, motion-signature and performance measurements
described in Section 7.
Technical Information
Device, browser, IP address, and usage information collected
automatically through cookies and similar technologies to
operate and secure the Services.
Communications
Messages, support requests, and your contact and communication
preferences.
7
Performance, Motion and Biometric-Derived Data
When an athlete participates in an event powered by TrackFIT 3D
Intelligence™, TrackFIT captures and generates information
about how the athlete moves and performs. This may include video
and image capture of movement, timing and measurement data,
markerless motion analysis, and the movement-signature output
referred to as Motion DNA™ Signature Tracking, together
with derived scores, reports and rankings
("Performance Data").
Performance Data is generated by TrackFIT technology from
observation of athletic movement. Depending on how it is used
and the law of your jurisdiction, certain elements of Performance
Data may be considered biometric or biometric-derived
information. Where such laws apply, TrackFIT collects, uses and
retains this information only for the purposes described in this
Agreement, including producing athlete reports, scores and
rankings, operating and improving the Services, and supporting
the athlete's development, and TrackFIT does not sell this
information.
By accepting this Agreement, and where the athlete is a Minor by
the Parent or Guardian accepting on the Minor's behalf, you
consent to the capture, generation, use, storage and retention of
Performance Data as described here. You may request deletion of
Performance Data as described in Section 14, subject to the
limited retention permitted by Section 13. TrackFIT retains all
right, title and interest in the TrackFIT technology, methods,
models and systems used to generate Performance Data, as
described in Section 18.
8
How We Use Information
TrackFIT uses information to:
- Create, operate, secure and support member accounts and dashboards.
- Register members for events and manage participation.
- Generate athlete reports, scores, rankings and Performance Data.
- Personalize the member experience by role.
- Produce and deliver TrackFIT TV and related content, subject to Section 10.
- Communicate with members about accounts, events and opportunities.
- Maintain safety, prevent fraud and enforce this Agreement.
- Improve, develop and analyze the Services.
- Comply with legal obligations.
TrackFIT does not sell members' personal information, and does
not sell the personal information of Minors.
9
Rankings and Public Display
TrackFIT operates rankings that may be visible to other members
and, in some cases, to the public. Rankings are designed to
present performance-based standing. Certain athlete information,
such as public ranking position and a public name or display
name, may appear in rankings and related displays.
Private reports, detailed Performance Data, contact details and
protected information are not part of public rankings and are
governed by the permission rules in Section 12. A member, or the
Parent or Guardian of a Minor, may request adjustments to the
public display of the athlete's information as described in
Section 14, subject to the operational requirements of the
rankings system.
10
Image, Video and Media Release
TrackFIT events, demonstrations and content production may
involve the capture of photographs, video and audio that include
members and athletes. By accepting this Agreement, and where the
member is a Minor by the Parent or Guardian accepting on the
Minor's behalf, you grant TrackFIT a non-exclusive, worldwide,
royalty-free license to capture, record, reproduce, edit,
publish and use such images, video, audio, name, likeness and
performance for purposes of operating the Services, producing
TrackFIT TV and related media, and promoting TrackFIT events,
rankings and programs.
This media license does not require additional compensation. It
does not transfer ownership of your identity to TrackFIT, and it
does not authorize a use that is defamatory or unlawful. You may
request that TrackFIT cease future use of newly created media
featuring you, or the Minor, by contacting TrackFIT as described
in Section 29; TrackFIT will make reasonable efforts to honor
such requests on a going-forward basis, though previously
published or distributed media may continue to exist.
Where a specific event requires a separate, event-level media
release or waiver, that document will control for that event to
the extent it conflicts with this Section.
11
How Information Is Shared
TrackFIT shares information only as described below:
- Service Providers. With vendors that host, process, secure or support the Services under obligations of confidentiality.
- Events and Hosts. With authorized event operators as necessary to conduct an event in which a member participates.
- Authorized Accounts. With coaches, parents or other accounts a member or a Minor's Parent or Guardian has authorized, consistent with Section 12.
- Public Rankings. As permitted public information under Section 9.
- Legal and Safety. When required by law, legal process, or to protect the rights, property or safety of members or others.
- Business Transfers. In connection with a merger, financing, acquisition or similar transaction, subject to this Agreement's protections.
TrackFIT does not sell members' personal information and does not
share the personal information of Minors for third-party
advertising.
12
Dashboards, Roles and Permissions
The Services present information through role-based dashboards.
The information a member can see depends on the member's role and
on the permissions and relationships connected to the account.
Public rankings and public profile information may be visible to
members and followers. Full athlete reports, detailed Performance
Data, Motion DNA history, contact details and other protected
information are visible only to the athlete and to accounts the
athlete, or the Parent or Guardian of a Minor, has expressly
authorized. TrackFIT administration may access information as
necessary to operate the Services, provide support, ensure
safety and comply with law.
The connection of a coach, parent or other account to an athlete
does not by itself grant access to protected information unless
the required permission has been granted. A member or a Minor's
Parent or Guardian may modify or revoke permissions as described
in Section 14.
13
Data Storage, Retention and Security
TrackFIT stores member and athlete information using its account
platform and connected systems and applies reasonable
administrative, technical and physical safeguards designed to
protect information against unauthorized access, use or
disclosure. No system is perfectly secure, and TrackFIT cannot
guarantee absolute security.
TrackFIT retains information for as long as an account is active
and as needed to provide the Services, and thereafter only as
necessary to comply with legal obligations, resolve disputes,
enforce agreements, maintain historical event and ranking
records, and support safety. When information is deleted at a
member's or Parent or Guardian's request, TrackFIT will remove or
de-identify it except where limited retention is required for
these purposes.
Information may be stored and processed in the United States. By
using the Services, you understand that information may be
handled in the United States under United States law.
14
Your Privacy Rights and Choices
Subject to applicable law, you may:
- Access and review the information in your account.
- Request correction of inaccurate information.
- Request deletion of your information or a Minor's information.
- Withdraw consent, including Parent or Guardian consent for a Minor.
- Adjust profile visibility and account permissions.
- Opt out of non-essential communications.
- Close your account or a Minor's account.
To exercise these choices, use your account settings where
available or contact TrackFIT as described in Section 29.
TrackFIT will respond consistent with applicable law. Some
requests are subject to the limited retention described in
Section 13, and closing an account may end access to the
Services and associated information.
15
State Privacy Rights
Depending on your state of residence, you may have additional
rights regarding your personal information, which may include the
right to know or access the categories and specific pieces of
personal information collected, the right to request correction
or deletion, the right to opt out of certain processing, and the
right not to receive discriminatory treatment for exercising
these rights.
TrackFIT does not sell personal information and does not share
personal information for cross-context behavioral advertising as
those terms are defined under applicable state privacy laws. To
exercise state privacy rights, contact TrackFIT as described in
Section 29. TrackFIT may need to verify your identity, or a
Parent or Guardian's authority, before fulfilling a request.
16
Account Roles and Free Membership
A TrackFIT member account is free to create and provides access
to role-based member content, rankings, event listings and
TrackFIT TV. Selecting a role, such as athlete, parent, coach,
fan or sponsor, personalizes the content and tools a member sees
and does not by itself create any paid obligation.
Certain features, programs, certifications, events or products
may require separate registration, agreements or payment. Those
separate terms will be presented at the time and will govern the
applicable feature. A verified athlete profile, TrackFIT ID,
reports and ranking history are created through participation in
a TrackFIT-powered event and are not obtained solely by creating
a free account.
17
Acceptable Use
You agree not to:
- Provide false information or impersonate another person.
- Create an account for a Minor without authority to do so.
- Access or attempt to access another member's protected information without authorization.
- Interfere with, disrupt or attempt to compromise the Services or their security.
- Copy, scrape, reverse engineer or misuse TrackFIT technology, rankings logic, reports or content.
- Use the Services for unlawful, harmful, harassing or infringing purposes.
- Misuse athlete information or protected information obtained through the Services.
TrackFIT may suspend or terminate accounts that violate this
Section, as described in Section 28.
18
Intellectual Property
All TrackFIT systems, including TrackFIT 3D Intelligence™,
Motion DNA™ Signature Tracking, TrackFIT Reports,
rankings, scoring systems, methodologies, software, models,
training materials, event systems, branding, media and related
intellectual property, are and remain the exclusive property of
TrackFIT and its related entities. This includes the patent-pending
and patented technology underlying the Services.
Creating an account or using the Services does not grant you any
ownership, license or right in TrackFIT's technology or
intellectual property, other than a limited, revocable,
non-transferable right to use the Services for their intended
purpose. Member Content remains yours; by submitting it, you
grant TrackFIT a license to use it as necessary to operate and
provide the Services and, for images and media, as described in
Section 10.
19
Third-Party Services
The Services rely on and may link to third-party platforms and
providers, including the systems used to host the member
platform, process account verification, deliver video content
and send communications. Your use of those services may be
subject to their own terms and privacy policies. TrackFIT is not
responsible for the practices of third parties, and their
inclusion does not imply endorsement.
20
Communications and Consent to Contact
By creating an account, you agree that TrackFIT may contact you
regarding your account, security, events, and the Services,
including by email. With your consent where required, TrackFIT
may also send informational or promotional communications, which
you may decline or unsubscribe from at any time.
Certain transactional communications, such as verification,
security and essential account notices, are necessary to provide
the Services and cannot be declined while you maintain an
account. Where a Minor's account is involved, TrackFIT may direct
certain communications to the Parent or Guardian.
21
Assumption of Risk
Athletic activity, event participation, training, measurement,
demonstrations, travel and related activities involve inherent
risks, including risk of injury. To the fullest extent permitted
by law, you voluntarily assume the risks associated with
participation in TrackFIT activities and events, and where the
participant is a Minor, the Parent or Guardian assumes such risks
on the Minor's behalf.
This assumption of risk is in addition to, and does not replace,
any separate waiver, release or consent that TrackFIT or an event
host may require for a specific event.
22
Disclaimers
The Services are provided on an "as is" and
"as available" basis. To the fullest extent
permitted by law, TrackFIT disclaims all warranties, express or
implied, including warranties of merchantability, fitness for a
particular purpose, accuracy, and non-infringement.
TrackFIT does not warrant that the Services, rankings, reports or
Performance Data will be uninterrupted, error-free, or that they
will produce any particular athletic, recruiting, scholarship,
competitive or other outcome. Rankings, scores and reports are
informational and reflect the design and limits of the TrackFIT
system.
23
Limitation of Liability
To the fullest extent permitted by law, TrackFIT and its owners,
officers, directors, employees, contractors, affiliates and
agents will not be liable for any indirect, incidental, special,
consequential, exemplary or punitive damages, or for lost
profits, lost data, or loss of goodwill, arising out of or
relating to the Services or this Agreement, whether based in
contract, tort or any other theory, even if advised of the
possibility of such damages.
To the fullest extent permitted by law, TrackFIT's total
aggregate liability arising out of or relating to the Services or
this Agreement will not exceed one hundred U.S. dollars
(US$100.00), given that member accounts are provided free of
charge. Some jurisdictions do not allow certain limitations, and
in those jurisdictions the limitations apply to the greatest
extent permitted by law.
24
Indemnification
To the fullest extent permitted by law, you agree to defend,
indemnify and hold harmless TrackFIT and its owners, officers,
directors, employees, contractors, affiliates and agents from and
against any claims, liabilities, damages, losses, costs and
expenses, including reasonable attorneys' fees, arising out of or
relating to your use of the Services, your Member Content, your
violation of this Agreement, or your violation of any law or the
rights of another. Where the account involves a Minor, the Parent
or Guardian accepts this obligation with respect to the Minor's
use of the Services.
25
Dispute Resolution and Arbitration
Please read this Section carefully. It affects how
disputes are resolved and may require individual arbitration.
Most concerns can be resolved informally. Before starting any
formal proceeding, you agree to contact TrackFIT as described in
Section 29 and to attempt to resolve the dispute in good faith
for at least thirty (30) days.
Except for disputes that qualify for small-claims court and
claims seeking injunctive relief for intellectual-property or
misuse matters, any dispute arising out of or relating to this
Agreement or the Services that is not resolved informally will be
resolved by binding individual arbitration administered under
established consumer arbitration rules, rather than in court,
except where prohibited by law. The arbitration will take place
in Clark County, Nevada, or another mutually agreed or legally
required location, and judgment on the award may be entered in
any court of competent jurisdiction.
Class Action Waiver. To the fullest extent
permitted by law, disputes will be conducted only on an
individual basis and not as a class, collective or representative
action. Where a Minor is involved, this Section applies to the
Parent or Guardian acting on the Minor's behalf, to the extent
enforceable under applicable law.
26
Governing Law
This Agreement is governed by the laws of the State of Nevada,
without regard to its conflict-of-law principles. Subject to
Section 25, any legal action relating to this Agreement that is
not subject to arbitration must be brought in a court of
competent jurisdiction located in Clark County, Nevada, and you
consent to the personal jurisdiction of those courts.
27
Changes to This Agreement
TrackFIT may update this Agreement from time to time. When it
does, TrackFIT will revise the version and date shown above and,
where appropriate, provide additional notice. Material changes
affecting the treatment of a Minor's information or requiring new
consent will be handled consistent with applicable law.
Your continued use of the Services after an update becomes
effective constitutes acceptance of the revised Agreement. If you
do not agree to an update, you may close your account.
28
Termination
You may close your account, or a Minor's account, at any time. It
means, if you request account closure, TrackFIT will end your
access to the Services and handle your information as described in
Sections 13 and 14.
TrackFIT may suspend, restrict or terminate an account that
violates this Agreement, creates a safety concern, misuses
protected information or technology, or is required to be closed
by law. Provisions that by their nature should survive
termination, including intellectual property, disclaimers,
limitation of liability, indemnification, dispute resolution and
governing law, survive termination.
29
Contact
For questions about this Agreement, to exercise privacy rights,
to withdraw consent, or to request access, correction or deletion
of information, contact TrackFIT through the account and support
channels provided in the Services, including the account support
page and the contact options published on the TrackFIT websites
at worlditfl.com and trackfit.tv.
A Parent or Guardian may use these same channels to review,
correct, delete, or withdraw consent for a Minor's information,
and TrackFIT may verify the Parent or Guardian's identity and
authority before acting on such a request.
30
Electronic Records and Signature
You agree that TrackFIT may maintain the electronic record of
your account creation, the required acceptance checkbox, the
email associated with your account, the submission timestamp, and
the version of this Agreement accepted, as your electronic record
of acceptance.
You agree that your electronic acceptance is intended to have the
same legal effect as a handwritten signature and that this
Agreement, and other records relating to the Services, may be
provided and maintained electronically. Where a Parent or
Guardian accepts on behalf of a Minor, the Parent or Guardian
represents that the Parent or Guardian is authorized to do so.
31
Final Acknowledgment
By creating a TrackFIT member account, checking the required
acceptance box, and completing verification, you confirm that you
have read, understood and voluntarily accepted this Member
Agreement, Consent & Privacy Policy in full, including the
consent, media-release, privacy, assumption-of-risk, limitation-of-liability,
and dispute-resolution provisions. If you are accepting on behalf
of a Minor, you confirm that you are the Parent or Guardian with
authority to do so and that you accept this Agreement on the
Minor's behalf.
Return to Account Creation
After reviewing this Agreement, return to the account page to
complete your free TrackFIT account and confirm your acceptance.