This agreement governs enrollment in the TrackFIT Host Program, completion of the required certification process, eligibility to become an authorized TrackFIT Host and participation in approved WITFL TrackFIT events.
The TrackFIT Host Program prepares qualified coaches, performance professionals, facilities and event operators to become eligible to host authorized WITFL TrackFIT events.
Enrollment includes the required TrackFIT certification and applied training process, education regarding TrackFIT event standards and preparation for future host authorization.
Green Belt certification is earned upon successful completion of the required eight-week applied coaching cycle and satisfaction of the applicable program requirements.
Higher certification and belt levels are earned through verified athlete development and progression within WITFL TrackFIT competition, reporting and performance systems over time.
Completion of certification establishes eligibility to become a TrackFIT Host. Certification alone does not automatically authorize the participant to schedule, advertise or operate a TrackFIT event.
Host authorization must be approved by WITFL and may be limited to a specific event, venue, location, date, term or operating scope.
Each TrackFIT event must be approved by WITFL before it is promoted or conducted as an official WITFL TrackFIT event.
Approval may be provided through a written event authorization, host schedule, confirmation notice or other written approval issued by WITFL.
The participant may not represent an event as TrackFIT-powered, WITFL-authorized or officially ranked without written event authorization.
The participant acknowledges that enrollment, certification, host eligibility and authorized event activity are undertaken as an independent contractor and not as an employee of WITFL, TrackFIT or any related entity.
The participant is responsible for the participant’s own taxes, licenses, insurance, business expenses, personnel and legal compliance.
Nothing in the TrackFIT Host Program creates an employment, partnership, joint-venture or general agency relationship.
The participant may not sign contracts, incur expenses, make guarantees, collect funds or create obligations on behalf of WITFL unless specifically authorized in writing.
An authorized TrackFIT Host is responsible for completing the local responsibilities identified in the applicable event authorization.
Responsibilities may include:
For each approved event, WITFL will provide the services, technology and support identified in the applicable written event authorization.
These services may include registration processing, TrackFIT measurement technology, technical support, TrackFIT Reports, rankings support, operating standards and approved brand materials.
The Host does not purchase or acquire ownership of TrackFIT technology through enrollment, certification or event authorization.
Any TrackFIT equipment or technology provided for an event remains the property of WITFL or the applicable WITFL-related entity.
The Host may use the technology only for approved TrackFIT activity and in accordance with WITFL instructions.
The Host may not copy, modify, reverse engineer, relocate, sublicense, sell, pledge or permit unauthorized access to the technology.
The Host must protect the equipment from theft, misuse, loss, damage and unauthorized access and must immediately report any equipment issue to WITFL.
All TrackFIT systems, Motion DNA™ Signature Tracking, TrackFIT Reports, rankings, scoring systems, methodologies, software, training materials, event systems, branding, media and related intellectual property remain the exclusive property of WITFL and its related entities.
Enrollment, certification or host authorization does not provide ownership, sublicensing rights, source-code access or other intellectual-property rights.
The participant agrees to follow WITFL standards, event rules, athlete-safety requirements, operating procedures and brand guidelines.
WITFL may require background screening, athlete-safety training, venue documentation or other reasonable qualifications before authorizing an event.
The participant agrees to handle athlete information, reports, measurements, images, video and performance data only through approved TrackFIT systems and for authorized purposes.
The Host must use WITFL-approved athlete registration, waiver, parental consent and media-release procedures when required.
The participant may not sell, distribute, independently retain or misuse athlete information, proprietary TrackFIT information or restricted program materials.
Unless otherwise stated in an event authorization, the Host is responsible for confirming that the venue is suitable and legally available for the approved event.
The Host is responsible for permits, insurance and local approvals assigned to the Host in the event authorization.
No venue agreement may create an obligation for WITFL unless WITFL is a named party and approves the agreement in writing.
Registration fees, host compensation, approved expenses, payment timing, cancellations and refunds for an authorized event will be stated in the applicable written event authorization or host compensation schedule.
The participant may not collect TrackFIT registration fees or make financial commitments on behalf of WITFL unless specifically authorized in writing.
Enrollment and certification do not guarantee approval for a particular event, venue, location, number of events, athlete participation level, revenue or income.
No exclusive territory or continuing event right is granted unless specifically stated in a written agreement signed by WITFL.
WITFL or the Host may be required to postpone, relocate or cancel an event because of venue unavailability, unsafe conditions, weather, government action, equipment issues, insufficient registration or circumstances beyond reasonable control.
The applicable event authorization will determine the handling of registrations, expenses, refunds and rescheduling.
The participant understands that coaching activities, athletic testing, event operations, demonstrations, travel and related activities involve inherent risks.
The participant voluntarily assumes the risks associated with enrollment, participation, travel, event activity and independent host operations.
To the fullest extent permitted by law, the participant releases and discharges WITFL, TrackFIT, their owners, officers, directors, contractors, affiliates, venues, sponsors, employees, agents and representatives from claims, damages, liabilities, losses or expenses arising from the participant’s enrollment, certification, training or participation.
The participant agrees to defend, indemnify and hold harmless WITFL, TrackFIT and their related parties from claims, liabilities, damages, costs or expenses arising from the participant’s actions, omissions, local event operations, representations, negligence, breach of this agreement or violation of law.
WITFL may deny, suspend, restrict or terminate certification, host eligibility or event authorization when the participant violates WITFL standards, creates an athlete-safety concern, misuses technology or athlete information, damages the TrackFIT brand or breaches this agreement.
Upon suspension or termination, the participant must stop representing themselves as an authorized TrackFIT Host and stop using TrackFIT branding, technology and materials.
The TrackFIT Host Program fee is $995 for applications completed through August 31, 2026. The program fee is $1,495 after August 31, 2026, unless a different written offer or approved payment arrangement applies.
The program fee covers enrollment in the TrackFIT certification and host-readiness process. It does not represent the purchase of TrackFIT technology and does not guarantee future event authorization.
Except for the earned refund described in Section 22, the TrackFIT Host Program fee is non-refundable once payment has been processed.
A participant may earn a refund of the TrackFIT Host Program fee actually paid when ten unique eligible athletes register and pay WITFL directly for an approved WITFL TrackFIT Challenge event through the participant’s assigned registration link, referral code or other approved attribution method.
Each qualifying athlete registration must be paid in full, successfully processed and attributed to the participant through WITFL’s registration records.
Registrations that are refunded, cancelled, disputed, duplicated or subject to a chargeback do not count toward the ten-athlete requirement.
Once WITFL verifies that the participant has satisfied the requirement, WITFL will refund the amount of the TrackFIT Host Program fee actually paid by the participant.
The refund will not exceed the participant’s total Host Program payments. Each participant may receive only one Host Program fee refund.
Receiving the refund does not cancel the participant’s enrollment, certification, obligations under this agreement or continued eligibility to become an authorized TrackFIT Host.
This agreement begins when the participant electronically accepts it and continues while the participant remains enrolled, certified, host-eligible or authorized to conduct TrackFIT activity.
Obligations relating to athlete information, confidentiality, technology, intellectual property, indemnification and unpaid obligations survive termination.
This agreement is governed by the laws of the State of Nevada, without regard to conflict-of-law principles.
Any legal action relating to this agreement must be brought in a court of competent jurisdiction located in Clark County, Nevada, unless WITFL agrees otherwise in writing.
This agreement, together with any written event authorization, compensation schedule or approved addendum, represents the agreement between the participant and WITFL concerning the TrackFIT Host Program.
Any amendment or exception must be confirmed in writing by WITFL.
If any provision is found unenforceable, the remaining provisions remain in effect.
The applicant agrees that the electronic application, required acceptance checkbox, typed legal name, submission timestamp and agreement version may be retained as the applicant’s electronic record of acceptance.
The applicant agrees that the typed legal name entered on the application is intended to serve as the applicant’s electronic signature.
By submitting the TrackFIT Host Program application, checking the required agreement box and entering a full legal name as an electronic signature, the applicant confirms that the applicant has read, understood and voluntarily accepted this agreement in full.
After reviewing this agreement, return to the TrackFIT Host Program page to complete the application, confirm acceptance and enter your electronic signature.